These Rules are intended for use in conjunction with the By-Laws of ADFC, to direct its members on proper protocol for flight operations.  All members shall read and be familiar with the content of these documents.  Members with questions regarding these Rules should contact the President.  Any member who violates any of the rules herein shall be considered for revocation of membership.  A member misusing or abusing ADFC property in any manner will be denied use of ADFC aircraft until a review of the events has been conducted by the Board of Directors.

• It should be thoroughly understood that the proper use of the reservation system used by the club is the key to a successful and cooperative operation, with maximum use of the aircraft and minimum number of conflicts among members. 

• With your reservation of each aircraft, you are declaring to the other members that the aircraft are assigned to your custody for the period of time reserved. 
• Only members on the “ACTIVE STATUS LIST” who meets all currency requirements can schedule an aircraft. Therefore, you should follow these rules:

1.      A Active member must have a valid FAA Pilot’s Certificate

2.      A valid FAA medical certificate

3.      A current FAA flight Bi Annual flight review

4.      Must have been PIC in make & model in the last 90 days.

• Reserve precisely the time you want, to the minute, if possible.

·        When calling the answering service please provide your member name, telephone number, date or dates needed, times needed and which aircraft you are reserving.

• Scheduled ADFC aircraft must be claimed ON TIME.  An aircraft not claimed within 30 minutes after the scheduled time will then become available to other members for scheduling.
• You may reserve the aircraft ahead of time, up to 12 months before the flight.
• Cancel as soon as you know you cannot keep the reservation, whether for weather or other reasons.
• Contact the answering service, if you are delayed and cannot return on schedule.  All delays should be reported promptly to prevent an undue anxiety, investigation, search and rescheduling of aircraft.
• Be sure to bring up any problems connected with use of aircraft at the monthly meetings, so that they may be resolved to the satisfaction of all.
• If you are taking an ADFC aircraft for a week or more, you must contact the Maintenance Officer (Larry Stevens) so he can determine the impact, if any on scheduled maintenance.

1. Each member shall indicate the aircraft flight time in the Aircraft Flight Time Log Book, which is located in the aircraft or in a cabinet located in the aircraft hanger.  This Aircraft Flight Time Log Book has the following to be filled out for each flight:

(DATE OF FLIGHT, MEMBERS NAME, TACH TIME OUT, TACH TIME IN, HOBBS OUT, HOBBS IN, TOTAL FLIGHT TIME FROM HOBBS, FUEL PURCHASED IN GALLONS, INVOICE NUMBER FOR FUEL.) 

• Any aircraft problems or squawks should be:

1.       Noted for the next member

2.       Maintenance officer should be called.  Larry Stevens: 503-816-9856

2. Each member joining ADFC, shall have a check out flight or flights from one of the ADFC approved instructors in each make and model aircraft and be signed off in the members pilot’s logbook, with a copy sent to the Clubs Treasurer, before he or she make take a solo custody of the aircraft.  Members with a Private Certificate or better, MUST be rechecked by a club instructor or by a club officer that is current and feels safe flying from the right seat, if the member has not logged any flight time in the same make and model in a 90 day period.  It is the member’s responsibility to provide a copy of his or her Bi-Annual Flight Review every two years.  It is the member’s responsibility to provide a copy of his or her medical certificate each time of renewal.  If, either of these two items is not completed as per the FAR’s, he or she is not allowed to fly the club aircraft until a copy is forwarded to the Club Treasurer.

It is the pilot’s responsibility to return the ADFC aircraft in a ready to go condition.

This means:

The aircraft are BUG FREE/OIL & DIRT FREE exterior and interior clean.

The fuel tanks are near full anytime of the year.

• Check aircraft carefully before each flight. 
• Repair or have repaired all items affecting safety of flight.  Contact the Maintenance Officer on any maintenance problems, large or small.  (Larry Stevens 503-819-9856).

·        Use only AERO SHELL AVIATION OIL  W-100 in either aircraft.  On extended cross-country trip, make sure there are a couple of quarts of oil in the baggage compartment.  The recommended oil levels in either aircraft is from 8-quarts (full) to 6-quarts.   Regular oil changes are due every 25-tach hours and oil filter changes every 50-tach hours.

• Use the proper fuel grade.  Both ADFC aircraft use 100LL low lead, but the C-172 may use 80/87 grade if available. 
• NOTE: When returning aircraft to the hangar, make sure you refill the fuel tanks before leaving the aircraft for the next member.
• Members should use the ADFC credit cards to pay for fuel & oil.  These credit cards are located in the aircraft flight time log notebook.  If for some reason you cannot use ADFC credit card, you may use your personal credit card by turning a receipt with you name on it, this amount will be deducted from you flying bill.  Write the N# of aircraft and the gallons purchased.  Credit card receipts must show the aircraft N#, the kind of goods, the date of transaction, invoice # and the amount of sale.  After returning the aircraft to its hanger, place all receipts in the RECEIPT BAG that is located in the drawers in each of the hangers.
• When parking ADFC aircraft away from Mulino airport:
  • Secure inside storage whenever possible to preclude storm damage.  If aircraft must be stored outside, be sure that it is tied down securely. 
  • If you have the Piper Warrior, you must use the canopy cover that is stored in the baggage compartment. 
  • Make sure the tie down ropes or chains are secure and adequate strength to hold the aircraft.
  • Lock the aircraft doors if possible.  In any event, do not leave the keys in the aircraft 
• NOTE:  THIS IS YOUR SOLE RESPONSIBILITY WHEN THE AIRCRAFT IS IN YOUR POSSESSION!          
• Members planning flights outside of the contiguous 48 US must notify the Director of Flight Operations/Maintenance Officer of their intentions at least two weeks in advance.  At the expense of the member, a Canadian or Mexican Insurance card will then be requested for the aircraft from our insurance carrier.  The member is responsible for determining what documents are required for trans-border flights to and from the US.
• Members taking aircraft out of the area, over the end of the one-month into the beginning of the next month, must turn in the current Flight Log sheet to the drawers in the hangers, before departing on their flight.

·        When members are taking ADFC aircraft for any time period, please close the hanger doors.

·        When placing the aircraft back into the hanger, the member should use the winch for safety reasons, member’s safety and aircraft protection.

·        Equipment provided by ADFC is for the exclusive use of its members. (e.g. headsets, GPS devices etc.)

·         No member shall allow a non-member to operate ADFC aircraft.

·        ADFC aircraft may be used for instruction, for pleasure flights and for transportation.

·        ADFC aircraft may not be used for maneuvers or any flights which many impose unusual strain on the aircraft and its systems or exceed aircraft operation limitations (see POH).

·        Any member, who damages ADFC equipment through negligence or in violation of prescribed procedures, will be responsible for the repair of that damage.

·        Any member who flies in or out of a dirt, gravel, rock surface, sod airport will be held fully responsible for all damage to ADFC aircraft.  Such as: propeller damage, paint nicks, dents to metal surfaces.

·        When returning the aircraft to the hangers, please ensure that you have re-filled the fuel tanks, as a courtesy, to as near full as possible for the next member.

·        Each member has a stake in the appearance of the ADFC aircraft; so when you return the aircraft, please leave it in “BUG FREE/DIRT & OIL FREE” condition.  It should be as clean or cleaner after you return from flying as when you departed. 

§         Windscreen- clean after every flight with Pledge and a soft cloth.  Use straight up & down strokes.  Avoid circular motions, which can create swirls in the Plexiglas.  Never use abrasive cleaning pads or degreasing cleaner.

§         Leading edges, cowling, struts, wheel pants, spinner and propeller- Clean with Pledge and a soft cloth after EVERY flight.

o       GARBAGE- remove

o       PERSONAL ITEM- remove

o       WINDSCREEN- clean with Pledge and soft cloth

o       INSTRUMENT PANEL- wipe with a dry cloth or Armour-All

o       SEATS- clean with soap and hot water as needed

o       CARPETS- vacuum as needed, but must look clean.

·        If an accident or incident occurs, the member is responsible for:

o       Obtaining immediate emergency medical assistance.

o       Protecting the aircraft.  Any additional loss due to failure to protect the aircraft is not recoverable from the insurance company.

o       Notifying the ADFC as soon as possible.  Call the Maintenance Officer: Larry Stevens, 503-816-9856, or board member.

o       Notifying Law Enforcement as soon as possible.

o       Reporting to the FAA or NASA, as appropriate, in a timely manner.